When a lease agreement ends

When a lease agreement ends, you need to let your property advisor know. The lease could end when:

• the agreed term has ended
• the tenant has moved out
• the tenant no longer exists.

The lease or licence does not automatically end when the tenant moves out. The final documentation steps must be completed to ensure that the end of the tenancy is clear.

If your school or the tenant wants to end the lease early, you must follow the early termination process set out in the lease agreement. Contracts are binding commitments and boards should only terminate leases early if there’s no other option.

Whether or not a lease can be renewed depends on your property agreement. Some leases have a right of renewal, and the tenant has a right to renew.

Leases with no right of renewal can't be renewed when they expire. If the school wishes to continue leasing the property to the same tenant, you must submit a third‑party occupancy application form.

If an organisation leasing school property has a right of renewal, they can request to extend the lease. They should provide written notice to the school board using the right of renewal. The board must agree to this renewal, and reply with a letter that:

• advises the lease will be renewed
• gives renewal and expiry dates that align with the current lease.

The board must send copies of both the request for renewal and the board's response to their property advisor.