Health and safety incident reporting on NZSPA-led property projects
Contractors and service providers must report health and safety incidents on school property projects.
Incident reporting requirements
Contractors and service providers must report all incidents, including near misses, that happen on school work sites to us. This includes incidents involving:
- first aid
- medical treatment
- hospitalisation or outpatient treatment
- fatalities
- near misses – any unplanned event or incident that did not result in an injury or loss of any kind but had the potential to harm anybody.
Incident reporting timeframes
All incidents that must be reported to Worksafe New Zealand by law must also be notified to us within 24 hours of the incident occurring.
You must notify us of all other health and safety incidents within 5 working days of the incident.
Notify WorkSafe – WorkSafeopen_in_new
Sending an incident report to us
Email incident reports to us with the following details:
- name of the school
- date and time of the incident
- name of the contractor involved in the incident
- type of incident – for example injury/illness, near miss, property loss, motor vehicle
- injury – for example, the body part injured, type of injury, whether the treatment required first aid or hospitalisation
- description of what happened
- underlying causes
- what corrective actions or improvements have been taken.
Send the details to us at SP.healthandsafety@schoolproperty.govt.nz.
Monthly health and safety reports
Your delivery manager will send you a report template at the end of each month, if it’s required. Complete the report and return it to your delivery manager, and your school property contact person, within 5 working days.
The monthly report does not replace the health and safety report we need to receive if an incident happens.