Funding for property maintenance and upgrades at integrated schools

Both school boards and proprietors have specific responsibilities for their integrated school property.

• Boards are responsible for day-to-day maintenance.
• Proprietors are responsible for capital works including major repairs, refurbishments, or upgrades to property.

You can check how much of your school property is integrated in the school property guide (SPG).

School property guide – Education property portalopen_in_new

State-integrated school boards get funding for day-to-day maintenance through our property maintenance grant. This funding is generally used for work that is cyclical, or for emergencies and unforeseen events.

The school board must prepare a rolling 10-year maintenance plan to show they’re meeting their maintenance obligations. The board must make this plan available to the proprietor, and they should also inform the proprietor of any major work that needs to be done.

Planning property maintenance

How we work out funding for day-to-day maintenance

The amount state-integrated school boards get is based on the amount of integrated property at the school. It can be up to a maximum gross square metre envelope as calculated by the SPG.

You can view your property maintenance grant (PMG) notice on the property portal. It’s updated in December (indicative) and July (actual) each year. We pay this funding directly into your school’s bank account in quarterly instalments as part of your operational funding.

Check your school’s PMG details – Education property portalopen_in_new

For more information about the PMG, contact your property advisor.

Proprietors are responsible for capital works on the school property. This could include major repairs, replacements or upgrades. We help proprietors by providing funding for this type of work – it’s known as Policy 1 funding.

We expect proprietors to pay for learning support property modifications and most health and safety upgrades from Policy 1 funding.

Policy 1 can't be used for new buildings or extensions. Proprietors must use their own funding – for example, from attendance dues – for this.

How we work out Policy 1 funding

Policy 1 funding is calculated on a per-student rate. The annual amount is calculated on the July school roll, and paid to the proprietor quarterly. Funding must be spent on integrated property and should cover capital maintenance costs.

Proprietors, in consultation with the board, must prepare a 10-year property plan (10YPP) that outlines how the funding will be spent. Proprietors must update their condition assessment and 10YPP regularly.

A school board can contribute its own funding towards some property projects with approval from us and their proprietor. In some cases, this property may not be eligible for:

• integration, or
• maintenance funding.